Police checks for Volunteers

This depends on the role and your employer's requirements. Some positions require you to disclose certain criminal history, while others do not. If you're unsure, check the job requirements or speak directly with your employer. Being honest and upfront about your circumstances can help build trust with a prospective employer.

A criminal record does not automatically prevent someone from working or volunteering. Employers and organisations generally assess any disclosed information based on its relevance to the role and any applicable legal or regulatory requirements.

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A Nationally Coordinated Criminal History Check (NCCHC) is considered a ‘point-in-time’ check, meaning it reflects an individual’s criminal history status only as of the date it is issued.

Unlike some certifications, NCCHCs do not have a formal expiry date. However, because an individual’s circumstances can change, organisations typically require a recent check to ensure accuracy and relevance.

As a general guideline, many organisations prefer a Nationally Coordinated Criminal History Check that is no more than three months old at the time of submission. This helps maintain up-to-date screening standards and supports ongoing compliance and safety.

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Not all volunteer roles require a Nationally Coordinated Criminal History Check (NCCHC). The requirement is determined by individual organisations, as well as relevant state and territory guidelines.

However, for organisations that work with vulnerable populations, conducting criminal history checks is generally considered essential. These checks help ensure that volunteers are suitable for roles that involve a duty of care and access to at-risk individuals.

In most cases, volunteer position advertisements will clearly state whether a background screening is required as part of the application process.

Common types of volunteer roles that may require a Nationally Coordinated Criminal History Check include:

• Aged care services

• Childcare and youth services

• Driving and transport roles

• Financial or administrative responsibilities

• Public health and community services

• Education and teaching support

While requirements may vary, implementing appropriate screening processes is a key step in maintaining safe, compliant, and trustworthy volunteer programs.

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Requirements for Volunteer Nationally Coordinated Criminal History Checks (NCCHCs) can vary across Australian states and territories. Each jurisdiction may have its own guidelines, and individual organisations may implement additional requirements based on their policies and risk assessments.

Despite these variations, there are consistent national expectations in certain sectors. For example, all states and territories require individuals working in government-funded aged care services to undergo a Nationally Coordinated Criminal History Check as part of their compliance obligations.

Organisations operating across multiple jurisdictions should ensure they understand and meet the specific requirements relevant to each state or territory, particularly when volunteers are working with vulnerable populations.

Staying informed about these differences helps organisations maintain compliance while ensuring the safety and wellbeing of the communities they serve.

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While Volunteer and Employee Nationally Coordinated Criminal History Checks (NCCHCs) provide the same type of information, the cost structure differs.

Volunteer checks are typically offered at a reduced rate, reflecting the non-paid nature of the role. In many cases, Organisations will cover the cost of the check on behalf of their volunteers. It is recommended that volunteers confirm with their Organisation whether the Nationally Coordinated Criminal History Check fee will be covered, or if they are expected to pay for it themselves.

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CrimCheck Volunteer Check Cost $23.10 base cost

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